If your organization is already registered with SIR and you already have the permissions, you can send from EACAT > Applications > SIR.

To send to any organization outside Catalonia, click on “New registration”

Indicate which is the destination registry office to which you want to send the documentation (the office field is a predictive text field and, in addition, you have a search engine to filter offices by name, province, autonomous community and administrative level:

Choose Interadministrative or In-person as the type of settlement, depending on the origin of the submission.

Sending documentation between administrations

If it is a matter of sending documentation between administrations, you must select the Interadministrativo field, which is mandatory.
In order to more easily manage the documentation being sent, the following fields must be reported:

  • External reference : any reference that the destination organization needs to know and is known by the applicant (for example, vehicle registration number, receipt number from which a certain amount is claimed, etc.)

  • File number : File number to which the documentation/matter being dealt with belongs. Applications should attempt to provide this code so that automated management of the settlement at destination is possible.

  • Subject code according to destination : coding of the subject at the destination, if the request includes this data. Applications should try to provide this code to allow automated management of the entry at destination.

  • Regarding the documentation being submitted , you must fill in the complementary information field; the drop-down menu provides different options:

    • Attached documentation digitized , indicates that NO paper documentation of any kind is sent to the destination registry and, therefore, it can be processed electronically with the data and attachments sent. This value must be marked when the documentation has been completely scanned.

    • Documentation attached on PAPER (or other media) , indicates that the documentation required for processing is sent to the destination registry on paper. This value must be marked when the documentation cannot be scanned for technical, legal or functional reasons.

    • Attached documentation digitized and additionally in paper form , indicates that paper documentation is being sent to the destination registry, which is not necessary for processing, and which has been digitized with full validity. This documentation is sent solely for reasons of competence and custody of the paper by the destination agency. This value must be marked when the documentation has been fully scanned, but does not apply to the return to the citizen and must be sent to the destination agency.

    In general, it should be noted that all entries sent must include the attached digital documentation, except in cases where this is not possible, such as:

    1. If it is a sealed envelope with an offer.

    2. If it is a non-A4 format, such as a rolled sheet.

    3. If the documentation is bound, such as a book

    4. If the documentation has been presented on a storage device, such as a CD or external memory.

    5. If the volume of the document does not allow it, remember that the entries only support a maximum volume of 15Mb in the attachment. In these cases, you can proceed in two ways:

      1. Successive records procedure : the staff will group the documentation into several successive records. They will then have to note in the SUBJECT field that it is a PARTIAL shipment Y OF X, where Y is the position of the record within the set and X the total number of records in the set. If, for example, the shipment were to be made through two successive records:

        • On the first record, the partial label 1 OF 2 will be added to the subject.

        • In the second record, the partial label 2 OF 2 will be added to the subject.

          Likewise, in the OBSERVATIONS field, RECORD CONTINUATION OF THE PREVIOUS will be indicated, as well as the number of the first of the successive records for easier identification.

          These actions will allow the staff of the destination Registry Office to easily identify whether the documentation is sent to one or more registries.

      2. Sending the documentation by post : in these cases, the registration is made and the attached documentation is subsequently sent by post. Once this documentation has been received, the recipient will confirm the registration. It is recommended to send, together with the attached paper documentation, the proof of registration where the registration number will be indicated, and thus it will be possible to easily identify which registration the documentation received corresponds to.

    It should be remembered that if all attachments cannot be digitized, then everything must be sent on paper .

    Submissions are always made to the Office of the destination unit (not to the Unit, even if it is physically closer to your organization); otherwise, the office will not know that paper documentation has arrived and will not be able to confirm the entry.

    If you cannot find the recipient organization to which you want to send a message, send it to the body to which it hierarchically depends (for example, if you cannot find a General Directorate of the Community of Madrid, send it to the corresponding department).

Sending documentation through the Single Window channel

In the event that the documentation has been received in person, you must select the Single Window field, which is mandatory.

You must enter the registration date and your registration number in the Registration Date and Registration Number fields. In this case, a new exit registration is not made, but the one reported will be taken into account.

The following optional information must be completed because it will facilitate the management of the documentation being sent.

You must also fill in the fields related to transport, which are the following:

  • Type of inbound transport : means by which the documentation will reach the destination organization.

  • Incoming transport number : Identification of the shipment assigned by the carrier in the documentation.

You must fill in the details of the interested party; there may be one or more than one (in the case of more than one interested party, on the right side we find the + to add as many as necessary).

If the interested party wishes to appoint a representative, fill in the details corresponding to the representative and indicate that it is a representative by checking the corresponding box.

The Additional Information field must be filled in with the following information:

    • Attached documentation digitized , indicates that NO paper documentation of any kind is sent to the destination registry and, therefore, the destination registry will be able to process your data and attachments sent electronically. This value must be marked when the documentation has been completely scanned.

    • Documentation attached on PAPER (or other media) , indicates that the documentation required for processing on paper is being sent to the destination registry. This value must be marked when the documentation cannot be scanned for technical, legal or functional reasons.

    • Attached documentation digitized and additionally in paper , indicates that paper documentation is being sent to the destination registry that is not necessary for processing and that has been digitized with full validity. This documentation is sent solely for reasons of competence and custody of the paper by the destination agency. This value must be marked when the documentation has been fully scanned, but does not apply to the return to the citizen and must be sent to the destination agency.