According to art.10.2 of Law 29/2010, of August 3, on the use of electronic media in the public sector of Catalonia, the local authorities must publish the minutes of the plenary sessions on the municipal website . This publication, however, must take into account the principles and guarantees established by the data protection regulations and the protection of the right to honor and privacy.

The AOC Consortium offers the automated publication of the minutes of the Plenary Session through its Transparency and Open Data Portal solution under the Law on the Reuse of Public Information and Law 19/2014 on Transparency, Access to Public Information and Good Governance, within the framework of the conditions of service provision. Therefore, and through the Transparency and Open Data Portal of each entity, the minutes of the Plenary Session are now automatically accessible and consultable by the public.

And what can I do if, as a public worker, I detect a plenary session of my entity with personal data or inaccuracies that make it necessary to depublish it ?

If as a public worker you detect that there is a plenary session of your entity with personal data that may violate the principles and guarantees associated with data protection regulations, or you notice inaccuracies (for example, it has been sent in duplicate, or has been sent incorrectly), you can ask the AOC Consortium to stop displaying the minutes in question on the Transparency and Open Data Portal.

This mechanism will be useful when:

- You have detected a plenary session report that originally included personal data.

- It is a "mistakenly" published record. For example:

  • The minutes refer to a Local Government Board instead of a Plenary meeting minute (this can happen if the type of minute is incorrectly selected when sending by EACAT).
  • The minutes are duplicated (so by mistake they have been sent more than once)
  • The minutes do not correspond to the municipality in question (it rarely happens, but in the case of personnel who work in more than one municipality, it may happen that incorrect EACAT publication submissions are sent, implying the publication of minutes on a transparency portal that does not correspond).

These are some of the potential examples... Below we indicate the procedure to follow to proceed with the depublication:

  1. Prepare a formal request to the AOC Consortium via Generic Submission (EACAT> procedures), in the AOC indicating in the title: “ Unpublishing of plenary proceedings of …”
  2. In the submission you will need to include the following content for each record in question:
    • Minutes date
    • type of record
    • minutes code
    • Post URL

Note: you can find all this information in detail in the table of the "plenary minutes" item of the transparency portal itself. This information is required to reliably identify the minutes in question.

Once you make the generic submission to AOC with the depublication, we will manage it and make it not visible on the transparency portal and the open data portal. This task will be resolved in a very few days.

Finally, we recommend that once the problems in the original report have been resolved, you resend a new submission via the standard procedure to EACAT, and the new version of the report will be the one that will be automatically published on the transparency and open data portal.

Related content:

Guide on the processing of personal data and Transparency (see section 3.2.1 for the management of plenary proceedings)