If you have received a notification in your email that you have a request pending signature in Portasignatures of AOC, below we explain the steps to follow to be able to sign.

Important: In this content we will focus only on the steps to follow to be able to sign. If you have any questions about authenticating yourself, you will find a comprehensive explanation of the different authentication options available in Authentication and signing options in Portasignatures .

Signing from mobile devices

You will find the instructions for signing from IOS or Android in these contents:

Access to the signature request (users registered in Portasignatures)

If you are a registered user in Portasignatures of AOC, you can access the request by clicking on the link you will find in the email you received.

or you can also do it from EACAT, Applications section.

You will then have to identify yourself with a digital certificate (More information in Authentication and signature options in Portasignatures ) and once the authentication process is complete, you will see the list of documents pending your signature or approval.

You just have to click on the petition you want to sign and you will access the content of the petition, from where you can view the document to be signed, the annexes (if any) and sign by pressing “Signature with local certificate”.

Below you will find the screen to choose from the available signature options (they may vary depending on the browser used).

If you have any questions when choosing between the available signature options, you will find all the details in Authentication and signature options in Portasignatures .

Access to the signature request for External Users (only from the email received)

When a request is sent to a user not registered in Portasignatures of AOC indicating their email, it is not possible to link it to any user of the tool and therefore this person will not be able to access the flow signature from Portasignatures.

In this case, the email itself received by the external user warns that the only way to access the flow is by email.

By pressing “Access the petition” you will directly access the petition display screen from where you can view the document to be signed, the annexes if any, and sign the petition by pressing “Signature with local certificate”

Reject a request to Portasignatures AOC

If for some reason you find that the request received is not correct, you have the option to reject it. Once you access the request, you must press the “Reject” option.

On the next screen you can select one of the predefined reasons.

and add a message that the editor will receive once you save.

Sign multiple documents

If you have more than one petition pending to sign or approve and you want to sign them all at once, you can select them by clicking on the left box of each petition and then pressing “Sign/Approve”.

By accessing each flow beforehand or later on the signature screen you will be able to view the documents before proceeding with their signature. Once you press “Sign/approve” the screen to sign will appear and at the bottom you will see the list of all the documents contained in the different flows. In this way, in a single operation, you will be able to view and sign all the documents.

Approval of a request

Approval is a prior review of the documentation to be signed, by a person with a criterion that the subsequent signer trusts. The approval action implies that the user has read and approved the content of the same. The approval is included in the signature flow of the Portasignatures and registered in the application and is visible to all participants in the request. However, it will not be reflected in the signature stamp in the resulting PDF or in the signature validation XML , as it is not an electronic signature.

When an editor sends a request for approval to a user, the user will receive a notification in their email and when accessing the request from the inbox, they will see the “Approve” button at the bottom. If the editor has created the “cascade” flow (that is, a stipulated order must be followed) the signatory will only be able to sign when approval has been given. In the event that it must be signed in any order, the signatory could sign before approval has been given (therefore it would be advisable to do it in cascade if this prior review is desired).

To give your approval, simply press the button and the system will ask you if you are sure you want to continue.