To report a contractual modification to the RPC, you must go to the “Modification” section found in “Contract Management”, under the “Award” section. You can also do this in the “Data Correction” section by clicking on the blue arrow under the new modification column.

The operation to be executed to register a modification in the system will follow the following steps:

1. Contract selection: based on the determined search criteria

Once the “Modification” option is selected, the contract search screen appears. The contract search can be done by entering the contract registration number which consists of:

  • Organization code
  • Registration number
  • Year of execution

Or you can also search based on the following criteria:

  • Contract group
  • Contract type
  • Contracting agency
  • Year of execution
  • File


In this second mode, it is mandatory to inform, at least, one of the criteria, so that the program will search for contracts with the chosen search criteria and will display them on the screen so that the user can select the one they want to modify. Depending on the chosen search criteria and how many of the criteria are reported, the list of contracts that the program will display will be larger or smaller.

rpc1.PNG

In the case of searching by criteria, the system will display the list of contracts that meet the requirements. Clicking on the registration number will access the contract in question. If necessary, the pagination buttons will be activated, as the system displays the search result in blocks of 15 rows.

rpc2.PNG

From this result list, you can query the contract file by clicking on the 'File' icon for the contract in question.

2. Lot selection: in the case of contracts with more than one lot

In the event that the contract selected to make the modification has several lots, a screen will be displayed in which the user must indicate in which lot of the contract they want to register the modification.

rpc3.PNG

The selection will be made by clicking on the batch number. At the same time, the batch file (for consultation only) can be accessed using the corresponding 'File' icon.
Once the contract and the batch in question have been selected, the system will determine if the latter has extensions. If so, the modification will be made against the last extension. If not, it will be made against the batch.

3. Modification data

The data processed by the system in a modification are:

  • Type of modification: required field. You must inform what type of modification you are registering. This is a multi-select field, so you can select from the list and add as many types as appropriate.
  • Amount: optional field. In this field you must report the amount of the modification, if it has had a financial component. This field can be left empty if the modification has not had financial effects, or it can be reported with negative numbers if the modification is a reduction in the amount of the initial contract.
  • Approval date: mandatory field. It will be validated if it is greater than the date of award of the lot/extension.
  • File: optional field. The file code of the modification must be reported.
  • Modification greater than 10%: indicator that the amount of the modification is greater than 10% of the award amount of the lot/extension.
  • Term: optional field. This field must indicate in years, months and days the time in which the term of the contract was modified, if this has occurred.
  • Total amount: protected field and calculated by the system based on the award amount of the lot/extension plus the sum of the amounts of the different modifications.
  • Reason for modification: This is an optional field. In this field, the reason for the modification must be reported, the options are: forecast in the specifications/advertisement or unforeseeable cause.
  • Formalization document: optional field, only mandatory for batch modifications where it is mandatory to report documents in the batch, as indicated in the section “Documents not attached” of point “2.1.5 Batch data”.

rpc4.PNG

If the selected contract is multi-year, the list of annuities for the batch/extension will appear on the modification data screen.

rpc5.PNG