The subscriber file is a formal document that contains the l'organization i data of the people responsible for managing i requests for l'AOC certificates within an organization.

The sheet is used for:

  • Assign roles to manage certificates.
  • Keep the organization updated according to the audits and specific conditions of the service.
  • Facilitate communication between l'entity i l'AOC.

L'sending of the file can be for: initial registration, change of data, o resending every 24 months according to the conditions of the service.

Options a select in the form
  • Initial creation : l'register as a organization in the l'AOC Certification Service. If this is your case, consult <a href="https://suport-tcat.aoc.cat/hc/articles/4413904407185-Register-al-service-de-certificaci%C3%B3-digital-de-l-AOC-First-sending-de-la-fitxa-d-ens-subscriptor">Register to the l'AOC digital certification service (First sending of the subscriber entity file) where we explain how to make your first shipment.
  • Change of data : in case the data of the l'organization o of the people who are part of the certificate delivery process within the l'entity has changed.
  • Resubmission every 24 months : According to the conditions of the l'AOC Digital Certification Service, organizations must send the "Service Sheet" every 24 months, until i if there are no changes.

A Next, we explain the steps to l'send the file, either because the data has changed or because of the l'send that must be made every two years.

It is very important to include a the sheet of all the people involved in the process. If you add someone new, you must also include the people who were already there. If you forget someone, that person will lose the roles assigned so far.

Follow these steps to fill out the form:

1. Check the current roles a through EACAT (user manager)

To ensure you have the current roles, the most reliable thing to do is to look at the permissions of the EACAT users (this can be done by the EACAT user manager).

You must access a EACAT > Configuration > Services.

Search for the service “CAOC – Digital certification service”, the total number of users with permissions will appear. Click on the name of the service.

Viewing the number of service users

A the list of users with permissions will display the roles that each user has. The service permissions, except for the editor i the "Signatory of the subscriber file", can only be assigned from l'AOC. For this reason, the manager will display them in gray i will not be able to select them.

Viewing the roles of a user a through EACAT

If you are not a manager, you can also consult the last file sent by your organization a through EACAT.

2. Download the new form to fill out-la

Access a EACAT Procedures> Provider AOC Consortium> AOC - Digital certification service > Subscriber file (EACAT).

To access the procedure, you need the "AOC - Digital Certification Service" Editing role. A In addition, you must assign the "Signatory of the subscriber file" permission a to the person who will sign the l'send, if there is no one with this role.

A "Documentation" you can download the subscriber form.

EACAT procedure with the "Documentation" tab i the selected document

3. Fill out the subscriber form

First, you must indicate whether it is a "Data Change" o or a "24-month Forwarding".

Indicate if it is a data change o forwarding

We are requesting:

Requesting entity form

This section contains the data of the l'organization. Any change, especially of the name of the l'entity, must be notified a through the Subscriber File. The name recorded in the system will be the one linked to the certificates issued. If it does not match the name registered a EACAT, the requests will be automatically rejected.

Staff details:

personal data section

In this section, all the people who will be involved in the certificate application process within the lorganization must be indicated.

It should be taken into account:

  • All persons indicated in the form must be registered with the EACAT organization;
  • The first person indicated will be the holder of each role. The second and subsequent ones will be the alternates.
  • The tab replaces the previous l. If a person currently has roles i not included in the tab, they will lose them.

It is very important to replace the person in charge (the first person on the list of people in charge) in the event that l'is deleted from EACAT. Without this person, certificates cannot be requested.

4. Sign i and send the subscriber form a through EACAT

Access a EACAT Procedures >AOC - Digital certification service > Subscriber file (EACAT)

Press "Process":

Select l'process option from the subscriber's file

A then, add the signer in the "Signers" tab, go to a "Content" i attach the signed document.

EACAT simple submission with the "Content" tab selected i the "Browse" button marked

Press "Save draft" i you will now be able to send a sign the submission.

The person indicated a "Signatories" will be the one who will have the submission pending signature a EACAT.

The responsible person informed in the file will be the one who receives the communication whether everything is correct i the roles have been added or if an error is detected in the file.

You might be interested

  • <a href="https://suport-tcat.aoc.cat/hc/articles/4413904407185-Register-al-servei-de-certificaci%C3%B3-digital-de-l-AOC-First-send-de-la-fitxa-d-ens-subscriptor">Register to the l'AOC digital certification service (First sending of the subscriber entity file)
  • <a href="https://www.aoc.cat/condicions-prestacio-serveis-aoc/" rel="noopener noreferrer" target="_blank">AOC Consortium service provision conditions (See the specific conditions of the Digital Certification Service)
  • <a href="https://suport-tcat.aoc.cat/hc/articles/4413898445585" rel="noopener noreferrer" target="_blank">Digital Certificate Catalog of l'AOC
  • <a href="https://suport-tcat.aoc.cat/hc/articles/21842745431581">Good practices if you hold a T-CAT