What is the ad information?

The mandatory Title field (see image, 6 and 10) is the identifying name of the announcement, both in the public employee management environment and in the citizen portal publicly accessible via the Internet.

Management environment:

It can be defined, indifferently, in two fields of the form and one updates the other. At the far right of the top title line you can see the status of the ad. The limit of this field is 300 characters.

Citizen portal:

The title defined by the public employee in the management environment is also visible on the citizen portal. The contents of the title are searchable through the management environment search engine and through the citizen portal search engine.

This mandatory section of the form defines the deadlines for public display of the advertisement.

The definition of the exposure periods is done in working days , that is, the non-working days defined in the configuration are excluded. However, in addition to defining the number of non-working days in the corresponding field of the form, for information purposes, the number of calendar days also appears right next to it in parentheses.

We also find the drop-down calendars that allow us to define the start and end dates of the public display periods of the announcement . Business days are highlighted with bold numbers and non-business days with a normal font. All Sundays are defined as non-business days by default:

Start of publication:

End of publication:

At the same time, we also find the option that allows us to decide that the announcement is published permanently in order to facilitate the use of e-TAULER to publish official information not subject to legal deadlines for public exposure . If this option is selected, the possibility of defining an end date disappears:

Citizen portal:

The public exposure deadlines defined by the public employee in the management environment are also visible on the citizen portal:

In the case of a permanent exhibition, only the start date of the exhibition appears:

Conditioners:

When defining the terms for public display of an announcement , we must take into account the following conditions:

1. The end of publication calendar does not allow you to choose a date that exceeds the maximum publication days defined in the settings.
2. In the event that an announcement is received through the inter-administrative transmission of the EACAT whose public display end date is higher than this maximum ceiling, if we want to respect the date proposed by the entity issuing the announcement, we will have to increase the maximum publication days in the configuration. Otherwise, when saving this draft or validating it, the date predefined by the issuing entity is lost and the maximum date allowed as the end of publication is set.
3. In the event that the maximum ceiling is reduced, this decision affects, in the same terms described in the previous point (2), all advertisements previously saved in Draft status or advertisements in Scheduled status that are returned to Draft status; but not those scheduled that will follow their publication cycle when applicable or those that are in Published status.

The mandatory field File is the space where an internal alphanumeric reference is entered that identifies the advertisements:

and helps to locate them using the management environment's search engine in its advanced mode:

It is not visible on the citizen portal, but it can be located through its search engine and also appears in the diligence:

The contents of the file are searchable through the management environment search engine and through the citizen portal search engine . The limit for this field is 256 characters .

If we have Spanish and/or Aranese activated in the configuration, by clicking on the corresponding buttons we can optionally enter the translation of the Title , Description and References fields and attach a translated version of the ad file in the Document field:

The translated versions in the activated languages, in addition to the permanently active Catalan, are accessible from the top right of the citizen portal:

IMPORTANT: the interface literals appear translated into the corresponding language but, as indicated above, the translated version of the Title, Description and PDF File is the responsibility of the editors of the service owner. The same happens with the classification elements defined in the configuration and, if this is not done, the original and default version in Catalan is offered. The character limit for fields in other languages is the same as that of the Catalan version.

This mandatory field allows a summary prefiguration of the contents of the advertisement itself, attached in PDF format below. The search engine in its advanced mode includes the words in this field. The description field of the advertisement is visible on the citizen portal:

The contents of the description are searchable through the management environment search engine and through the citizen portal search engine . The character limit of 900

The advertisement document itself must be attached from this section:

The format must necessarily be PDF and, if a file is uploaded in another format, a warning message is received when trying to save the ad, send it for validation or publish it:

The PDF is signed if this option has been selected in the settings, but the signature of previously signed ads is respected. The maximum storage limit is 40 MB .

The PDF file is published on the citizen portal from which it can be downloaded during the public exhibition period:

The contents of the document are not searchable through the management environment search engine or through the citizen portal search engine .

This optional field in the form allows you to add web references and/or attached documents.

You must enter text in the Name field and a link in the URL field or choose a document stored on your computer's hard drive:

You can create as many web references or attach as many documents as you want, you can delete those that are there or edit them. The references are visible on the citizen portal and the attached documents are downloadable :

The character limit for both the Name and URL fields is 256 characters and attached documents have a limit of 20 MB each.

There is also the possibility of including a warning in case the URL leads outside the electronic office. If this option is selected, the warning is visible in the corresponding advertisement, once it appears published on the citizen portal and when the cursor is passed over the arrow icon.

IMPORTANT: References in the form of URLs or attached documents are accessory and complementary information and, therefore, are not included in the proceedings.

Two drop-down menus allow you to decide the format and language of the diligence for that specific ad, despite what has been defined by default in the settings. Once the ad is removed, the diligences can be re-generated in a new format or language.

This is an optional field where you can include additional internal information, exclusive to the management environment, relating to the announcement. The texts in this field are not indexed and, therefore, are not searchable either through the management environment search engine or through the citizen portal search engine . The character limit is 900. The contents of this field are not visible on the citizen portal.

This area of the new ad creation form displays the classification elements that have been activated in the settings:

Origin is the only one of the three classification elements whose activation is not optional in the configuration. It cannot be deactivated since advertisements from other public administrations that are received through EACAT are always classified by default with their external origin as a category and with the name of the entity issuing the advertisement as a subcategory . In the event that there is no category created and activated in any of the three available classification elements, when a new advertisement is created in the management environment we will only be able to classify the advertisement using its external origin.

and if they are not classified as External they receive this warning message when trying to continue the publication process:

The classification by Origin allows you to choose between Internal and External:

Internal : this option allows you to open a drop-down menu where you will find the categories defined in the configuration.

IMPORTANT: If no internal category has been created in the configuration, it will not be possible to classify it as an internal ad.

Once the category has been chosen, you must choose any of the subcategories that depend on it, if applicable:

External: this option allows you to open a drop-down menu to classify the ad as From within Catalonia or From outside Catalonia:

• From within Catalonia: if you choose this option, you must enter the name of the entity in the lower field, which is proposed to us as we type its name:

• From outside Catalonia: if you choose this option, you must fill in the Indicate the entity field manually. This field has a limit of 256 characters.

• Login: This mandatory field must also be filled in manually for both internal and external announcements. This field is searchable by the management environment's search engine in its advanced mode and has a limit of 256 characters.

All advertisements received through EACAT in Draft status will, by default, be classified by origin as external advertisements, with the category From within Catalonia , with the name of the issuing entity as a subcategory and with the entry entry of EACAT .

If other classification elements are activated, such as by Document Type or Subjects , their management is identical to what we saw above when discussing Internal type ads.

Activated classification elements that have an associated announcement that is in the process of being publicly displayed are visible on the citizen portal:

and when entering the body of the ad itself:

• Keywords

Keywords facilitate the location of advertisements through the search engine of the management environment in its advanced mode and through the search engine of the citizen portal. However, they do not appear published on the Internet. This field is optional and supports 900 characters . The words must be entered separated by a comma.

• NIFs

The NIFs field is used to optionally enter the Tax Identification Numbers related to a specific advertisement, separated by a space. It works like the Keywords field but with the difference that they are not searchable through the management environment search engine . However, they are searchable through the citizen portal search engine, although they do not appear visibly anywhere. The limit for this field is 456 characters .

When retrieving an ad saved in Draft, Approved, Scheduled, Published or Withdrawn status in order to continue editing or consult its actions, the history window is available where the saved modifications and status changes are recorded, as well as the user responsible in each case.