Prerequisites

Configuring the copy to include a stamp with check-in and check-out data

The tool allows you to optionally add a stamp with data from the entry and exit register to the authentic copy. This functionality is designed for those users who want to make a copy of a document presented to the entry and exit register of the entity. The tool allows you to incorporate a stamp with the data from the register into the copy or, if you do not want it, it will be incorporated as metadata.

To do this, simply report the following block when creating a copy :

inform the blog at the time of creating a copy

  • If you want to include a visible stamp in the copy, you must check the “Yes” option. If you do not want to include a stamp and only want to include the metadata, you must check the “No” option.
  • The user must indicate the registration number and date depending on the type of registration: entry or exit.

Once all the fields have been filled in, simply click on the “Generate” button.

Then, a screen opens with the web component to make the copy.

Scan the document/select the document

The functionality to add a stamp to the copy is available for both a copy of a paper document and a copy of an electronic document.

Once the document has been digitized or the electronic document has been uploaded, the user must choose which space on the first page of the document they want to incorporate the stamp into. The tool allows the stamp to be moved and rotated in any space on the first page of the document.

Generation of the authentic copy

Once the stamp has been placed in the appropriate place, the user only has to click the second icon in the upper left to generate the authentic copy.

In the event that the signature must be performed using a certificate installed in the user's local certificate store, a pop-up will appear to choose the digital certificate:

If everything works correctly, the service generates the authentic copy and the application allows:

  • Accept (which means the copy will be saved in the application). Recommended option
  • Cancel the process (implies that the copy will not be saved)
  • View the PDF copy in the browser
  • View an XML with metadata in the browser

If you click the OK button, you return to the web application where the already saved copy is displayed:

example of a sample already saved

If you open the PDF document you can see how the stamp looks: