EGT - When should you use mailboxes?

Access to inter-administrative processing services (EACAT Procedures) is managed through the mailbox system, designed to simplify this task. You have 2 options:

1. Working with the mailbox system:

• Recommended for entities with a high volume of processing and a large number of users.
• Users will only have access to the services assigned to their mailboxes.
• It allows services and users to be organized, keeping the entity structured, with the initial creation effort and subsequent maintenance.

2. Not working with the mailbox system:

• Recommended for entities with a small number of users and an internal policy of open and unrestricted access to information.
• All users will have access to all services, whether existing or new, without the need to carry out any management.
• It does not require any initial or maintenance effort.

Before creating mailbox organization for your entity, it is essential to spend time reflecting on the following aspects:

• Do you want all users of your entity to be able to manage all services?
  • If so , you don't need to use the mailbox system.
  • If not , what logic should they follow and what organization should the mailboxes reflect?