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From the list of invoices, click on the icon next to the invoice status. 
We can access the invoice details and perform different actions on an invoice: change its status, download it and view attached files if it has any.
If we click on 
to see the invoice details:
To understand the functions of an invoice detail:
The e-FACT provides for the following states to adapt to the regulations:
If we go to the details of an invoice, and click on the “ History ” button, we can check the evolution of the states through which the invoice has passed.
The “Transaction Date” column shows the date on which the status change occurred.
The “User Name” column shows the name of the user who made the status change. If the “User Name” is e-FACT , it is because the change was made by the e-FACT service and it is an automated change.
In the “ Additional information ” column, information associated with the status of the invoice appears, and that has been informed by the user who has made the change. For example, in the status of “ Registered in RCF ” the accounting registration number with which the invoice has been registered in the RCF will appear; in the case of the invoice being “ Rejected ”, the reason for the rejection will appear, and in the case of “ Registered ”, we will have the entry registration number in the invoice entity.
The following table summarizes the status changes that an invoice can have in the Receiver Portal:
However, the “Change status” button will show you the following statuses that the invoice may be in.
From the home page, click on the invoice you want to reject.
and on the invoice detail page, click on the “ Change status ” button and select the “Reject invoice” action. A window will open to inform you of the reason for rejecting the invoice.
Once the new status of the invoice is confirmed, along with the reason for the rejection, the invoice issuer will be informed of the new status.
From the home page, click on the invoice you want to register in RCF,
and on the invoice detail page, click on the “ Change status ” button and select the “Register invoice in RCF” action. A window will open to inform the invoice number.
Once the new status of the invoice has been confirmed, along with the accounting number assigned to the invoice, the issuer of the invoice will be informed of the new status and the RCF number assigned.
Remember that an accounting registration number can only be assigned to the invoice if it is in the “Registered” status.
From the home page, click on the invoice you want to reject,
and on the invoice detail page, click on the “ Change status ” button and select the “Invoice paid” action.
Once the new invoice status is confirmed, the issuer will be informed of the new invoice status.
Yes, but the invoices must be in the status “Registered in RCF” or “Payment obligation posted”.
If we remember the mandatory statuses of an invoice, we see that we cannot go from the status of “Registered” to “Registered in RCF” en masse because we must assign the registration number in the RCF to each invoice, one by one.
However, invoices that are already in the state:
- “Registered in RCF”, they can move to the status “Payment obligation recorded”
- “Payment obligation posted”, they can move to the “Paid” status
For example, we can select these three invoices
And change its status to “Payment obligation posted”, at the same time, by clicking on “Change status”, and selecting the status to “Payment obligation posted”:
And the three bills will remain in this state.
We will not be able to progress to another status if the selected invoices do not all have the same status, such as:
With this new button, you can also change the status of an invoice from the main screen. Simply select it and choose its new status from the “Change status” button.